Booking Procedure

Applications and enquiries for bookings must be made through Trinity Christian Centre (TCC) Pavilion Office. Provisional bookings will be held for 14 days only. Confirmed bookings must be made on the official booking form and accompanied by a deposit for half the room hire charge (see price list) and, if booking a wedding reception a  damage deposit cheque or cash payment of £100.If a booking is made less than 2 months before the function then the whole hire fee is required at the time of booking.

Cancellation

Cancellation must be made in writing to TCC. If the room is not re-let all monies paid up to and including the date of the cancellation will be forfeited. If cancellation is well in advance of the function date then partial refunds may be made. If before the date commences TCC forms the opinion that the function is likely to prove of an objectionable or undesirable nature, TCC reserves the right to cancel the event and shall return all monies paid. TCC accepts no liability to pay compensation to any person in respect of cancellation.

Catering

Details of menus will be provided on request directly from our recommended caterers. Catering orders should be made through them. Should the hirer choose to provide their own catering, then health and hygiene matters become  the responsibility of the hirer and the relevant form should be signed and returned to TCC. A kitchen hire fee of £100.00 will be levied for self-catering.

Admission

The maximum number of persons to be admitted to functions must not exceed the following:

Admission to a function at which liquor is served or sold is to be by way of personal invitation by the hirer or by the possession of a valid ticket. No admission will be allowed to any part of the building not booked by the hirer. The booking of the Terrace Room includes access via the main corridor and includes the use of toilet facilities.

Damage and Losses

No nails, screws, sticky tape, fastenings (including staples) or other apparatus to be fixed to any part of the premises.

No electrical appliances to be utilised without the prior approval of the Management.  (e.g. snow machines, bubble machines, etc)

The hirer must pay for any damage done to the premises or to any fittings, furniture, equipment or other property of TCC, or for any loss of the aforementioned during or in connection with any function. The amount of any such damage will be determined solely by the management of TCC, the damage deposit will be forfeited and the balance required to make good will be invoiced to the hirer. TCC does not accept responsibility or liability in respect of any damage to, or loss of property belonging to the hirer or any other person in connection with the function. Following satisfactory reports from staff, damage deposits will be reimbursed and posted to the hirer within 4 weeks after the function.

Supervision and Use

The hirer shall provide adequate attendants and stewards of at least one steward to 50 persons and if necessary to include a door attendant. Before guests arrive, the hirer shall instruct the attendants and stewards on the location of the fire alarm call points and fire exits as shown under the ‘Fire Procedure’ below. The hirer shall ensure that fire exits and escape routes are not obstructed. The hirer will be responsible for the proper conduct of persons using either room or facilities for the duration of the booking. In the event of any person or persons acting in a disruptive manner, the hirer will take all necessary steps to deal with the offender/s, and if necessary remove them from the premises. The hirer will take any steps in connection with the use and supervision of the Terrace or Café rooms as may be required by TCC Management, whose decision in such respects shall be final. The hirer must remain on the premises throughout the function. The hirer must not transfer the booking without prior written agreement of TCC Management. The hirer must inform TCC Management of their requirements and the final arrangements of the function at least 7 days before the event. The staff will make access available at the time agreed. The hirer must observe The Pavilions’ noise management policy at all times.  The playing of music outside the building is prohibited, unless specific permission has been granted from TCC Management.

The bar will be closed at 11:00 pm (10:30 pm on Sundays) and all music is to be finished by 11:20 pm (11:00 pm on Sundays). Functions must terminate promptly and the room/s cleared ready for locking up by midnight (11:30pm on Sundays) or as agreed at the time of booking.

Service of Excisable Liquors

No person may sell, serve or supply intoxicating or excisable liquors. We do not allow any alcoholic or soft drinks to be brought onto the premises. All alcohol and soft drinks must be purchased from the bar. Failure to observe this ruling will result in the function being cancelled and the damage deposit being forfeited.

Correct 14.10.2009.